Learner Photographs

To take a photograph of a learner, you will need a webcam attached to a PC. The Learner module supports ‘plug and play’ cameras (depending on whether Windows recognises the camera in this way).

The photograph control is on the right-hand side of the Learner Details screen.

Learner photograph

Note: This pane is minimised by default, so you need to click the expand arrow in the pane to display the learner photo.

Learner photograph - Expand arrow

From the photograph control, you can:

To take a learner photograph:

  1. Click the Start button in the photograph control.

    Start button

    The image will reflect the view that the webcam is currently capturing.

  2. Click the Take Picture button when the image is ready to be captured.

    The image is now static in the photograph control.

  3. Click the Stop button to stop the webcam.

    The image is displayed in the photograph control.

  4. Click Save.

    The image is saved to the database.

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You can import a photograph that has previously been taken (for example: with a digital camera) and that exists on a local or network drive accessible from the PC.

To import a learner photograph:

  1. Click the Browse for picture button below the photograph control.

    Note: The Allow users to browse for photos (Enrolment Client) setting must be set to 'Y' in Enrolments institution settings for this button to be enabled.

    Browse for picture button

    The Open window is displayed.

  2. Navigate to and select the required image.

    Note: The image file must be in .jpg format.

    The image is displayed in the photograph control.

    Note: The Learner module does not allow the modification of images imported in this way.

  3. Click Save.

    The image is saved to the database.

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You can also import learner photographs in bulk (for example: from a CD or local directory) on the Imports screen providing the photo names include the learner's ID.

Note: The learner ID type to use (for example: Person Code) can be set in the Learner identified by institution setting.

To access the Imports screen, click the Imports button on the System ribbon.

Imports button

This will display the Imports screen.

Imports screen

From the Imports screen, you can use the Import Learner Images wizard to import learner photographs in bulk:

To display the Import Learner Images wizard, click the Import Learner Images button on the Admin Commands ribbon.

Note: You must have a valid PhotoImport licence and the Photo Import role in the ebs: central Apps/Enqs/Enrols group of User Management to access the Import Learner Images button.

Import Learner Images button

The Import Learner Images wizard is displayed.

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The Step 1 of 3 - Select a folder containing images screen is the initial screen displayed.

Import Learner Images wizard

The fields on the Step 1 of 3 - Select a folder containing images screen are described in the following table.

This field Holds this information...
Select Folder You must select a folder containing learner photos to import. Click the Browse button to display the Browse For Folder window, where you can select the required folder.
Overwrite Existing Whether to overwrite existing learner photos.
Include Subfolders Whether to include photos stored in sub-folders.

Click the Next button to display Step 2 of 3 of the Import Learner Photos wizard.

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The Step 2 of 3 - Images matched screen displays the number of image files that were matched successfully with learner records in ebs.

Import Learner Photos wizard - Images matched screen

Note: If any of the image files were not matched successfully, a message is displayed stating the failure reason(s), from which you can click the arrow to view the image files that have failed. You can then either click the Cancel button to end the process or the Back button to return to the previous screen and update the settings or select a different folder to import.

Import photos error

Click the Next button to display Step 3 of 3 of the Import Learner Photos wizard.

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The Step 3 of 3 - Images imported screen displays the number of image files that were imported successfully into ebs and any errors from the previous screen if applicable.

Note: You can click the Print button to print the results of the import.

Import Learner Photos wizard - Images imported screen

Click the Finish button to close the Import Learner Photos wizard.

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